Senior Project Coordinator, Asset Management Division

We are currently seeking a Senior Project Coordinator to join our Asset Management Division.
 
The Asset Management Division is responsible for leading the strategic and tactical asset planning and management of the Ministry’s properties and other assets.  The Ministry has a significant network of 100+ office and Official Residence premises overseas, providing facilities and work environment for staff to conduct the Government’s official business effectively.  It also has approximately 250 offshore staff residential properties, assets and posts’ vehicles.
 
The Senior Project Coordinator is responsible for providing a full range of project and programme coordination and wider AMD Management support and delivery services. This includes developing and delivering documentation management, project compliance, monitoring and reporting, and process improvement functions to ensure that projects and programme are managed according to project and programme management standards and are delivered within the agreed timelines and budgets. They will also provide asset budget administration (capital and operational) support. They will be required to understand and assist in managing the delivery of specific projects as directed.
 
You must have the following qualifications, skills and experience:
•       A tertiary qualification in project management or administration or equivalent experience, preferably with off shore expertise
•       Sound track record of at least 3 years project support and delivery across complex, multiple projects
•       Experience coordinating construction projects and vendor relationships
•       Expertise in  project management systems and approaches (e.g. Prince 2)  would be desired and an advantage
•       Strong computer literacy including Microsoft Word, Excel and Project and other related productivity tools
 
You must be a New Zealand citizen and be able to obtain and maintain an appropriate NZ Government Security clearance to apply.

To apply for this position please complete an application form and submit with your CV and covering letter by 12 noon Tuesday 24 October.

Senior Group Administrator - Europe, Middle East and Africa, and Australia Group

Are you looking for a challenging role with an introduction to people management?  This role is an opportunity for someone with a passion for process improvement who enjoys a diverse and varied role.   This role works closely with the Group’s managers and manages Team Administrators to lead process improvements, coordinate transfers and recruitment for the group, and act as back up for the Group Business Manager.  

You will work across the Group in the areas of business management, corporate services, financial management and reporting, support services, and people leadership responsibilities, to ensure the efficient and effective operating of each division and overseas post.   

The ideal candidate will be flexible, organised, possess a strong achievement/delivery focus, have a good understanding of financial and business skills management, and be experienced at coordinating a team.

Thriving in a busy team environment, you will enjoy building relationships and working closely with a wide range of people.

The role requires strong analytical ability, well developed multi-tasking skills, experience managing conflicting priorities, excellent communication and stakeholder management skills, decision-making ability, and the drive to manage and deliver programmes of work.  The ability to prioritise, anticipate issues and provide creative solutions, apply sound judgement, and quickly adapt to different situations will be the keys to your success.  

You must be able to obtain and maintain an appropriate New Zealand Government security clearance and be a New Zealand citizen.   The salary range for the role is band 14 (starting range $56,452 - $66,014, with the ability to progress to $76,376).

If you have any queries about the role please contact Dana Mitchell, dana.mitchell@mfat.govt.nz or Olivia Borrie olivia.borrie@mfat.govt.nz

Applications close 9am Thursday 19th October 2017.

 Portfolio Coordinator (Secondment)

Applications are invited for a Secondment into the role of Portfolio Coordinator in the Integrated Delivery Division of the Ministry of Foreign Affairs and Trade. 

This secondment would ideally be through to approximately March / April 2018.


The Ministry’s Integrated Delivery Division (IDD) was established in February 2015 to manage a portfolio of operational projects and programmes, ensuring successful management, delivery, and benefit realisation of the Ministry’s investments.


IDD has three core functions:
1.    Portfolio management: build and manage the portfolio in line with the portfolio governance board’s expectations. The portfolio management function also delivers and maintains the frameworks, tools and templates that are needed to support the successful delivery of the portfolio
2.    Delivery management: facilitate the delivery of operational projects and programmes by providing resources, coaching and mentoring
3.    Business process management: deliver and manage the overall business process architecture and ensure business process maturity is continuously improved.


Position purpose:
As the portfolio coordinator, you are a member of the IDD Portfolio Team and are responsible for providing support to project, programme and portfolio governance committees to ensure all these governance committees are running effectively. This also includes developing and maintaining the existing project documentation management system and provide advice and training to project resources to ensure projects are managed in line with IDD’s Project Delivery Model and other project management related standards and guidance.
 
Key responsibilities:
·         Provide  secretariat support to the Project Request Board, Project Quality Review Board, IDD Project Managers/ meeting and other IDD regular meetings with key stakeholders
·         Provide project management advice/support on reporting, process and project financial management and forecasting.
·         Provide project management related training to project resources (i.e. Benefits Management and Lessons Learnt)
·         Maintain and continuously improve the project management methodology, tools and templates
 
This is a great opportunity for people who are interested in learning more about project, programme and portfolio management and working with project professionals.
 
Applicants must be NZ citizens or permanent resident and be able to obtain and maintain an appropriate New Zealand Government Security clearance.
 
Applicants are expected to have discussed this opportunity with and have the support of their current Manager.
 
To apply for this position please complete an application form and submit with your CV and covering letter by 5pm 27 October 2017.

Wellington Facilities Adviser - Services Group

Here's a great opportunity to join a team who take pride in demonstrating superior customer service.

As the Facilities Adviser you will be part of a team that support the smooth running of a large organisation by attending to essential day-to-day office and facilities management duties.

This role works closely with the Team leader Facilities Management to lead process improvements, coordinate building related defects and implement projects. You will work across business groups to provide efficient and effective service driving service performance with a great opportunity to make a difference and take on a varied, challenging, and rewarding role.

The team is totally customer focused so you will need to have the same attitude and approach as well as be hungry to learn and work in both a team and individual unsupervised environment.

Our ideal person will have:

  • At least 2-3 year Facilities management experience 

  • A dedication to customer service excellence

  • A positive work attitude and professional work ethic

  • Excellent time management skills

  • A high commitment to teamwork and a flexible working style

  • Sound oral and written communication skills & stakeholder management skills

  • Well-developed multi-tasking skills

  • Experience managing conflicting priorities

  • The ability to prioritise, anticipate issues and provide creative solutions

  • The ability to apply sound judgement, and quickly adapt to different situations

Applicants must be NZ citizens or permanent resident and be able to obtain and maintain an appropriate New Zealand Government Security clearance.

So if you're someone who loves to make a difference then please read the position description and get in touch!

To apply for this position please complete an application form and submit your CV and covering letter to by 5pm 1 November 2017.