The work of the New Zealand Aid Programme involves contracts for a wide range of activities from building a renewable energy plant to improving literacy levels, and rebuilding infrastructure following a disaster.
Around 25% of our funds are spent with suppliers and specialists who we contract to design plan, implement, monitor and evaluate our activities, with assignments varying from a few days to many years. We channel the remaining 75% of our funds through our partner governments and international agencies such as the United Nations Development Programme, who purchase goods, works and services using their own procurement methods.
Our contracting procedures follow the New Zealand Government Rules of Sourcing to ensure transparent, efficient, effective and fair use of public funds.
Information for NZ companies interested in working with the Aid Programme
Opportunities to work with the Aid Programme can involve different procurement and selection methods. Smaller projects may involve a closed Request for Quotation (RFQ) and larger projects may involve an open Request for Proposals (RFP). Contracts are open to both New Zealand and international citizens and organisations.
Proposals are assessed using a fair and transparent process. Once a preferred proposal has been identified, suppliers may be invited to commence contract negotiations. We’re always happy to provide and receive feedback on our tender processes to ensure that we continuously improve our engagement with suppliers.
The New Zealand Aid Programme prefers to source suppliers through suppler panels, including All-of-Government Panels and Syndicated Contracts, and our own supplier panels for energy services, tourism services, agriculture services, and aid activity design services.
The New Zealand Aid Programme posts its open tender opportunities on the Government Electronic Tenders Service (GETS) website. GETS notices provide details about application processes, assessment criteria and due dates for proposals.
Take time to learn about our policies and priorities, our key partnerships, geographical focus and activities that we fund.
Network with other consultants and contractors who do business with MFAT. You may get valuable development experience working as a sub-contractor to a company that has an ongoing projects, including members of our supplier panels.
Join the MFAT Development Consultants Group on LinkedIn™. This group, and its sub-groups, connects current suppliers and other international development professionals and specialists interested in working with the aid programme.
Target the contracts where you can clearly evidence that you have relevant and effective skills and experience. Ensure you fully research the project location and demonstrate how you will address any specific issues or challenges. MFAT provides debriefings to unsuccessful tenderers – make full use of the information provided to improve your future bids.
Learn what's important in the tender process
Our tender documents detail how your offer will be assessed. Focus your response according to the weighting given to each assessment criterion. Read all the conditions of tender to ensure that your response is fully compliant, otherwise your offer may be rejected. For example provide signed declarations and keep documentation below any maximum page numbers. Always ensure your tender is delivered before the deadline!
When responding, avoid repeating sections of the Terms of Reference verbatim. Assessment panels look for proposals that demonstrate strong understanding of an assignment and its constraints, such as operational, logistical, financial and possible political issues. Focus CV information on the skills and experience required for that particular project. Don’t make claims that cannot be substantiated – if you are likely to be successful, they will be subject to reference checking.
Always proof read your documents before submission. Many Aid Programme projects involve the provision of important reports, so the quality of your bid document will signal whether your report writing skills are likely to meet the required standard.
If you have further questions about supplying the New Zealand Aid Programme, email us at firstname.lastname@example.org